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# AI rollout plan

Define how a project moves from testing into real operations. Increase exposure only after checking quality, review capacity and the handling of exceptions.

[By Stolen Orbit](https://stolenorbit.com/en/about/) Revision 2026-09-24

## When to use it and what to produce

[Source for this section](https://stolenorbit.com/en/templates/ai-rollout-plan/#template-purpose)

Before activating a workflow, enabling external actions or extending an automation to new users and higher volumes.

A staged plan with owners, acceptance evidence and instructions for stopping and recovering work.

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## 1\. Check entry conditions

[Source for this section](https://stolenorbit.com/en/templates/ai-rollout-plan/#entry)

Confirm the tested version is the version being released. The people operating the process must be able to find instructions, access and support channels.

**See a worked example**

Illustrative example: activate an identified version for one request category. The owner also verifies that rejected cases reach the manual work queue.

**Version and scope**

List configuration, systems, users and included case categories; explicitly separate what remains excluded.

**Evidence required before release**

Link evaluation results, integration tests, permissions and checks of the human review path.

**Release owner and support**

Identify who authorises activation, who watches the first cases and who provides cover.

## 2\. Define the stages

[Source for this section](https://stolenorbit.com/en/templates/ai-rollout-plan/#stages)

Choose a progression appropriate to the system’s effects. A read-only or draft stage can expose outcomes without executing final actions.

**See a worked example**

Illustrative example: generate internal drafts first, then enable them for a small reviewer group. Expansion depends on queue capacity as well as average quality.

**Stages, cohorts and observation**

Describe which cases enter each stage and how much evidence to gather before considering expansion.

**Measures and progression criteria**

Include critical errors, review time, queues, completion and reconciliation; set conditions appropriate to the risk.

**Recorded stage decision**

Specify who decides to expand, correct or stop and which results they must examine.

## 3\. Prepare stopping and recovery

[Source for this section](https://stolenorbit.com/en/templates/ai-rollout-plan/#stop)

Stopping software does not unsend emails or reverse completed writes. Plan how to distinguish completed, pending and uncertain cases.

**See a worked example**

Illustrative example: a duplicate order suspends automatic creation. Before reactivation, reconcile orders from the affected window and verify the correction.

**Stopping conditions**

Specify events requiring immediate suspension and problems that allow only one category to be restricted.

**Fallback and communication**

Explain how manual work resumes, how users are informed and how queued cases are preserved.

**Recovery and reauthorisation**

Define effect reconciliation, corrections, tests to repeat and conditions for enabling the workflow again.

## Pitfalls to avoid

[Source for this section](https://stolenorbit.com/en/templates/ai-rollout-plan/#template-pitfalls)

-   Using a calendar date as the only condition for expanding a release.
-   Testing the stop procedure only after the first incident.
-   Confusing a software rollback with reversal of effects already produced.

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[Evaluate an AI system by what must succeed and what must never happen.](https://stolenorbit.com/en/resources/evaluating-ai-reliability/)

[From AI pilot to production: increase exposure with concrete evidence.](https://stolenorbit.com/en/resources/rolling-out-ai-safely/)

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## Take the next step together.

Use this document to start a discussion about scope, evaluation and project ownership.

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## Turn the question into a next step.

-   [Rolling out AI](https://stolenorbit.com/en/resources/rolling-out-ai-safely/)
-   [AI operations runbook](https://stolenorbit.com/en/templates/ai-monitoring-runbook/)
-   [Automation operations](https://stolenorbit.com/en/services/automation-ai-maintenance/)